Open fields + sunset skies call for long-table dining and simple lighting. This plan shows counts, three open-air layouts, and a realistic timeline. We’ll reference A & B Party Rentals for farm-friendly gear: communal tables/banquets, wood-look chairs, full-drop linens, string lights/lanterns, chafers, and dispensers.
Quantities (Seats for 90–100%)
- Tables: Long rows with a 4’ center lane.
- Chairs: One per guest + 5–10% buffer.
- Lighting: Lanterns on tables; string lights overhead; task lights on buffet.
- Service: Buffet island facing one direction; dessert station separate.
Layouts (40, 80, 120 Guests)
Layout A: 40 Guests
- Single long table; buffet parallel; photo wall by trees.
Layout B: 80 Guests
- Two long runs with center aisle; dual drink points; mic corner for short remarks.
Layout C: 120 Guests
- Three runs under canopy; cord cover on one route; lights on poles.
Food & Finish
Full-lid chafers + risers = tidy lines. Label allergens. A & B Party Rentals provides coordinated linens and lantern kits that nail the rustic look.
Timeline (3 Weeks → Pickup)
- 3 Weeks: Headcount; field photos; share with rental rep.
- 2 Weeks: Reserve tables/chairs, linens, lights, dispensers/chafers.
- 1 Week: Seating chart; assign roles (greeting, bar, buffet, photo).
- 2–3 Days: Confirm load-in path and lighting test plan.
- Day-Of: Build table runs first; set lighting; stage buffet and dessert.
- After: Stack rentals at access point; bag linens dry.
Sample Rental List (80 Guests)
- 2–3 communal runs or 10–12× 6’ banquets + linens
- 80–84 chairs
- String lights (200 ft), lanterns, 2–4 task lights, cord covers
- 3–4 dispensers, chafers, risers, serving utensils
- Backdrop frame + weighted bases; trash stations with lids
