Windward greenery sets a perfect scene for an engagement party. Keep the vibe breezy with staggered seating, soft lights, and a simple toast moment. This plan details counts, three layouts, and a timeline anchored by A & B Party Rentals—banquets/communal tables, chairs, full-drop linens, string lights, uplights, dispensers, and chafers.
Quantities (Seats for 80–90%)
- Tables: Communal or banquet rows; 4’ aisle.
- Chairs: One per guest + 5–10% buffer.
- Lighting: String lights over dining; uplights on palms/hedges.
- Linens: Full-drop for dining; fitted for cocktail tables near bar.
Layouts (24, 48, 72 Guests)
Layout A: 24 Guests
- Single communal run; toast corner; dessert table near kitchen path.
Layout B: 48 Guests
- Two banquet rows; dual drink stations; photo backdrop by ferns.
Layout C: 72 Guests
- Three rows under canopy; mic corner; single cord route with cover.
Service & Photos
Low centerpiece heights help conversation and group shots. Use smaller chafers for fast refresh. A & B Party Rentals provides coordinated linens, risers, and lights for lush garden photos.
Timeline (3 Weeks → Pickup)
- 3 Weeks: Headcount; lawn dimensions; share photos with rental rep.
- 2 Weeks: Reserve tables/chairs, linens, lighting, dispensers/chafers.
- 1 Week: Finalize seating chart and toast order; assign roles.
- 2–3 Days: Confirm delivery; test lights at dusk.
- Day-Of: Set dining first; lighting second; dessert last.
- After: Bag linens dry; stack rentals near access path.
Sample Rental List (48 Guests)
- 6–8× 6’ banquets or 2–3 communal tables + linens
- 48–52 chairs
- String lights (150–200 ft), 4–6 uplights, cord covers
- 3 beverage dispensers, chafers, risers, serving utensils
- Backdrop frame + weighted bases; trash/recycle with lids
