Open houses work best with clear stations: greeting and lei, food, desserts, drinks, and photos. In Kapolei’s rec rooms, define each zone and keep aisles wide for stroller and tutu traffic. This plan covers counts, three floor options, and a timeline built around A & B Party Rentals—banquets, chair sets, full-drop linens, skirting, dispensers, chafers, and low-glare lighting.
Quantities (Seats for 70–80%—Rolling Guests)
- Tables: Banquets for seating + dessert bar + lei/gift table.
- Chairs: One per seat + 10% buffer for photos and drop-ins.
- Linens: Full-drop elevates photos; skirting for dessert/lei tables.
- Lighting: String lights or uplights to soften fluorescent overheads.
Layouts (50, 80, 110 Guests)
Layout A: 50 Guests
- Four banquet rows; buffet along side wall; lei table near entry.
Layout B: 80 Guests
- Banquet pods + 2 cocktail rounds; dual drink points; central photo wall.
Layout C: 110 Guests
- Grid seating with 4’ lanes; dessert island; MC corner for short speeches.
Food & Stations
Release rows in waves; sauces near the end; label allergens. A & B Party Rentals supplies matched linens and skirting so station signage pops.
Timeline (3 Weeks → Pickup)
- 3 Weeks: Headcount range; room photos; share with rental rep.
- 2 Weeks: Reserve tables/chairs, linens/skirting, lights, dispensers/chafers.
- 1 Week: Finalize station map; assign roles (greeter, buffet, dessert, trash).
- 2–3 Days: Confirm load-in; print program and signage.
- Day-Of: Set lei/gift first; dessert second; buffet last.
- After: Stack rentals; bag linens dry; gather clips/cords.
Sample Rental List (80 Guests)
- 10–12× 6’ banquets + 2× buffet + 1× lei/gifts + 1× dessert
- 70–80 chairs + 8–10 extra
- 12–14 full-drop linens + skirting; 2–3 cocktail rounds + fitted linens
- String lights/uplights; cord covers
- 3–4 beverage dispensers, chafers, risers, serving utensils
