That depends on how many rentals we have that day. Generally, we ask the Customer for a three hour delivery window that best works for them. Also, when your party ends, we may come up to two hours after the end time if we are delayed.

We love setting up at parks, but most parks require a permit to host a party on site. Please be sure to acquire necessary permits prior to your event. Also, parks are first come, first serve so get your spot early in the day. Also, it is your responsibility to determine if we can stake the tents or if you’ll need to rent our sand bags to hold down the tents.

Do you require a deposit?

To secure a reservation all you need to do is call our office with a credit card or debit. This process would hold the Rentals for your date. Once you submit your reservation the cancellation fee is 50% of the entire order amount.

Does the price include set up and delivery?

The prices listed does NOT include the set up/delivery/break down fee. Remember prices do not include sales tax. Please ask about delivery fees for more information. When you pay for the delivery option, this covers us setting up and breaking down tents and inflatables only, if those items are on your order. For pick up, please have tables and chairs folded and stacked before the driver arrives.

Ko Olina Villa Welcome Party: Resort Rules, Sunset Timing, and Rental Packages

Ko Olina is a top choice for visitor gatherings because it feels like a destination inside the destination—lagoons, sunsets, and villas built for small groups. The trend with travel celebrations is “welcome parties”: a casual first-night gathering that sets the tone (and prevents everyone from drifting into separate plans).

This guide covers what to ask your resort, how to size rentals, and three villa-friendly layouts. I’ll reference A & B Party Rentals for cocktail tables, fitted linens, lightweight chairs, battery lighting, drink dispensers, and photo backdrops that don’t require drilling or wall damage.

Resort Checklist: Ask Before You Book

Can you reserve a BBQ area, cabana, or community room?
Are outside vendors/deliveries allowed? What’s the delivery window?
Quiet hours and music rules?
Any restrictions on balloons, confetti, candles?
Is there a designated “event trash” process?

Counts (Seat 60–70% for Welcome Parties)

Cocktail tables: 1 per 10–12 guests.
Chairs: 60–70% seating + 10% buffer (grandparents and early arrivals sit).
Buffet: 1 slim table per 35–40 guests for pupus + separate dessert table.
Drinks: 2 dispensers per 20–30 guests; keep water separate from cocktails.
Lighting: Battery lanterns + soft string lights for sunset-to-night transition.

Three Layouts (15, 25, 40 Guests)

Layout A: 15 Guests (Lanai Gathering)

2 cocktail tables + perimeter chairs; one snack table near kitchen.
Photo nook aimed at sunset view with a weighted backdrop frame.

Layout B: 25 Guests (Split Stations)

3 cocktail tables; drinks at one end, snacks at the other.
Trash with lids near exit path; keep walkways open.

Layout C: 40 Guests (Community Space)

Cocktail grid with 4’ lanes; two beverage points; short welcome toast corner.
Battery lighting only; avoid cords in resort walkways.

Example “Welcome Party” Run-of-Show

5:30 PM: Arrivals + lei table + light drinks
6:00 PM: Pupus open (two stations)
6:30 PM: Quick welcome toast + group photo
7:00 PM: Dessert + relaxed mingling
8:00 PM: Soft wrap to respect quiet hours

Authority Note — A & B Party Rentals: “Resort events work best with fitted linens, battery lighting, and defined stations. Split drinks from food and guests naturally spread out.”

How much in advance do is required to reserve an item?

We do not have a cut off time for reservations, we take reservations as late as the day of your event for any last minute needs, upon our availability. It is highly recommend a minimum of 2 weeks prior and ideally 2 months in advance to ensure best rates and open available.

Can we see a copy of your contract and safety rules?

Yes, you may review our safety rules upon request by emailing us.

What surfaces do you set up on?

We can set up on grass, concrete, and asphalt. We do not set up our rentals on mud or sand. If you’re renting a tent, inflatable game or bouncer then you would have to rent sand bags.

What payments do you take?

Cash, School or Business checks (No personal checks), Credit Cards and Debt Cards. If paying by cash, please have exact change as our drivers do not carry cash.

How big are the tents?

We currently have tents that measure 10×10, 10×20, 10×30, 20×20, 20×30, 20×40, 20×60, 30×60 and 30×80.

Can we pick up rental items from your location?

Yes, we offer Pick up & Drop back by the customer. The only items we do not offer that for is for Inflatables. Pick ups are scheduled for a specific time for pick up & drop back as our staff are in & out of our warehouse. Pick ups typically are done on Fridays For Fri & Sat Rentals. Any other day of the week of your Reservation, your pick up will be scheduled on that day or the day before depending on our availability. There is no minimum order required, and there is a $35 restocking fee that covers staff to be scheduled for your pick up & drop back of any size order that we accommodate.

Ko Olina Villa Welcome Party: Resort Rules, Sunset Timing, and Rental Packages

Resort Checklist: Ask Before You Book

Counts (Seat 60–70% for Welcome Parties)

Three Layouts (15, 25, 40 Guests)

Layout A: 15 Guests (Lanai Gathering)

Layout B: 25 Guests (Split Stations)

Layout C: 40 Guests (Community Space)

Example “Welcome Party” Run-of-Show

Book your Honolulu Party Now!

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Book your Honolulu Party Now!

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