Waiʻanae reunions mean potluck legends and cousins you haven’t seen since last summer. Make it easy: long-table dining, shade that actually covers, plenty of beverages, and lighting that extends talk story into evening. This checklist covers quantities, three yard layouts, and a realistic timeline. We’ll anchor gear with A & B Party Rentals: tents/pop-ups, banquets, chairs, linens, string lights/uplights, chafers, dispensers, and cord covers.
Quantities (Seat 80–90%)
- Tables: Banquets in long rows for family-style; 4’ aisle down center.
- Chairs: One per seat + 10–15% buffer.
- Linens: One per table + spare per color.
- Beverage: Dual stations (front/back) + cooler rotation plan.
- Shade: Combine 20’×20’ and 10’×10’ to match yard; weight/stake all legs.
Three Layouts (50, 90, 130 Guests)
Layout A: 50 Guests
- One 20’×20’ canopy for seating; 10’×10’ for buffet.
- Photo wall against fence; lei/gift table near entry.
Layout B: 90 Guests
- Two 20’×20’ canopies end-to-end; 4’ center aisle.
- Dual beverage points; trash with lids at both ends.
Layout C: 130 Guests
- 20’×40’ tent or equivalent; mic corner for roll call and mahalo.
- Extra task lights over buffet; cord cover on a single route.
Food, Coolers & Cleanup
Keep proteins closest to start of line; sauces after. Use full-lid chafers and risers. Assign cooler captain to replenish ice tubs. A & B Party Rentals provides skirting, risers, dispensers, and lighting kits that travel well on the Waiʻanae Coast.
Timeline (3 Weeks → Pickup)
- 3 Weeks: Headcount range; yard measurements/photos to rental rep.
- 2 Weeks: Reserve tents/pop-ups, tables/chairs, linens, lights, dispensers/chafers.
- 1 Week: Assign roles (greeter/lei, buffet, beverage, trash, photo).
- 2–3 Days: Confirm delivery, parking, staking/weights; print site map.
- Day-Of: Mark canopy legs; set center aisle; test lights before sunset.
- After: Stack rentals; bag linens dry; collect clips/cords in one bin.
Sample Rental List (90 Guests)
- 2× 20’×20’ canopies (or 1× 20’×40’), stakes/weights
- 12× 6’ banquets + 2× buffet + 1× drinks + 1× lei/gifts
- 80–90 chairs + 10 extra
- 14–16 linens + spares
- String lights (150–200 ft), 2–4 task lights, cord covers
- 3–4 beverage dispensers, ice tubs, chafers, serving utensils
- Backdrop frame + weighted bases; trash/recycle with lids
Getting the ʻohana together in Waiʻanae? A & B Party Rentals will size shade and seating for max comfort.
